SaddleBrooke Villas Association, No. 20, Inc.
APPROVED
BOARD MEETING MINUTESThursday, October 21, 2010
CALL TO ORDER: President Melanie Neilson called the meeting to order at 10:45 A.M. and established that a quorum was present.
BOARD MEMBERS PRESENT (4): Esther Peabody, Melanie Neilson, Gary Kling, and Bob Sharp via conference call.
BOARD MEMBER ABSENT (1): Robert Kaucher
RECORDING SECRETARY: Penny Rauzi via conference call.
RESIDENTS IN ATTENDANCE (12): Ron Tuxbury, Doris Kling, Patti Albaugh, Tom Albaugh, Britt Northcutt, Catharina Thomsen, Dal Foreman, George Nersesian, Jack Neilson, Doris Bickel, Liz Foreman
VISITORS IN ATTENDANCE: HOA #1 Board Candidates Terri Ayer, Sara Wetegrove, and Barbara Hynes.
2. MINUTES: Gary Kling moved and Esther Peabody seconded approval of the September 8, 2010 Special Board Meeting minutes. Motion passed unanimously.
3. HOA # 1 BOARD LIASON:
Jack Bowers reported on HOA #1 financial status. Currently there is approximately $900,000 in the reserve fund and it is projected to be $1.75 million in 2011 and over $3 million in 2013. He expects the 2011 Community Service Fee will be $1980, that the assessment will be a few dollars less than in previous years for a total increase of $135. He also reported on the renovation of the fitness center, and the SaddleBrooke 9 which is scheduled to open November 8.
The Board is continuing dialogue with HOA#2 leaders regarding collaborating on food and beverage service including developing better selections, and food service on Sunday nights as well as informal meals on Mondays and Tuesdays. The goal is "to keep money on the reservation." There are ten candidates for 5 vacancies on the SBHOA # 1 Board of Directors. Their biographies will be published in The Communicator.
PRESIDENT’S REPORT: President Melanie Neilson reported on the results of the concrete coating survey. She asked Penny Rauzi to convert the excel document to Microsoft Word and send copies to all homeowners. She was pleased with the high percentage of participation in the survey.
TREASURER’S REPORT: There was no formal treasurer’s report. Ron Tuxbury reported briefly on the budgeting process.
COMMITTEE REPORTS:
a. Landscaping: Doris Kling sent the report via e-mail to all Villas owners.
b. Maintenance: Bob Sharp reported. Golf ding repairs need paint and will be fixed. Ron will call Leon to do the work. It is anticipated that repainting of villas will begin in February or March.
c. Termites/Pests: Liz Foreman sent the report via e-mail to all Villas owners.
d. Unit Representatives: Audrey Costello reported that CPR Training for local residents is to be scheduled for each unit. All residents are encouraged to participate. It is good to take as an introduction or a refresher.
e. Documents/Rules/ALC: Doris Bickel reminded all owners who rent their villas that HOA # 1 and villa notifications must be filled out and filed.
f. Social: Esther Peabody reminded everyone of Villa Happy Hour on the second Wednesday with or without a phone call or e-mail reminder. No special events are currently planned for November.
g. Neighborhood Watch: Helen Schetky. No activity to report.
h. Election Committee Report: Dal Forman reported that five candidates have filed statements necessary to run for the Board of Directors of the Villa Association.
7. ACTION ITEMS:
Bob Sharp moved and Gary Kling seconded that $1,080 be appropriated to purchase ten tons of aggregate rock from Landscapes R Us. Motion carried unanimously.
8. CONFERENCE ITEMS:
a. Old Business: Ron Tuxbury responded to questions regarding the poor paint surface on the west wall. It has been repainted but maintenance did not achieve the
b. New Business: none
9. QUESTIONS/COMMENTS FROM PROPERTY OWNERS: Melanie Neilson introduced Patti and Tom Albaugh and announced that they and Michael and Marilyn Moore have recently moved into the Villas full time.
10. ADJOURNMENT: Gary Kling moved and Esther Peabody seconded to adjourn the meeting. Motion passed unanimously. The meeting adjourned at noon.
_____________________
Penelope Rauzi
Recording Secretary
SaddleBrooke Villas Association, No. 20, Inc.
APPROVED SPECIAL BOARD MEETING MINUTES
Wednesday, September 8, 2010
CALL TO ORDER: President Melanie Neilson called the meeting to order at 10:10 A.M. and established that a quorum was present.
BOARD MEMBERS PRESENT: Esther Peabody, Robert Kaucher, Melanie Neilson, Gary Kling, and via conference call Bob Sharp.
BOARD MEMBER ABSENT: none
RESIDENTS IN ATTENDANCE (8): Ron Tuxbury, Doris Kling, Chris Costello, Jack Neilson, Doris Bickel, Britt Northcutt, Helen Schetky, Phil Schetky,
MINUTES: Bob Sharp moved and Gary Kling seconded approval of the June 17, 2010 minutes. Motion passed unanimously.
HOA # 1 BOARD LIASON: No representative was present.
PRESIDENT’S REPORT: President Melanie Neilson apologized for the delay in starting the meeting due to the failure of the telephone system that prevented two simultaneous call-ins from Bob Sharp and Penny Rauzi.
She thanked Chris Costello for getting the new brass light fixtures installed and donating the old fixtures to Habitat for Humanity. Thanks were also extended to Ron Tuxbury for securing the bid and extending with State Farm the Villas Condominium Insurance Policy at the same cost as 2009; also for negotiating and overseeing the painting of the east and north interior wall of Unit 20; and for arranging and overseeing needed roof repairs due to design flaws on eight (8) Monaco style Villas. Melanie also reminded those present that Unit 20 Happy Hour will be held tonight at 5:00 P.M. in the Agave Lounge
TREASURER’S REPORT: Mike Hatmaker’s report will be provided later in the month after the necessary inputs are received. He did send an e-mail indicating the Association is on budget.
COMMITTEE REPORTS:
Landscaping: Doris Kling sent the report via e-mail to all Villas owners.
b. Maintenance: Bob sharp will be sending his report later. He did indicate that Ed Sands had sent a proposal to him regarding patio expansion, but the report has not yet been adequately reviewed. Some discussion occurred relative to some misunderstandings re: a sewer line on Lot 4.
c. Termites/Pests: Liz Foreman sent the report via e-mail to all Villas owners.
d. Unit Representatives: Audrey Costello/Sylvia Wilson (no meetings held this summer)
e. Documents/Rules/ALC: Approved request for satellite dish on lot 25. Doris Bickel requested that all lot owners read the Villas ALCs and file the appropriate approval request form PRIOR to making any changes on the exterior of their Villa.
f. Social: Esther Peabody reported Unit Happy Hours were held in the Agaves Lounge the second Wednesday of June (8 attendees), July (20 attendees) and August (12 attendees).
g. Neighborhood Watch: No activity to report during the summer.
7. ACTION ITEMS:
a. Esther Peabody moved and Bob Sharp seconded that the third paragraph of the proposed Pros and Cons Document be deleted and that the amended document be approved for distribution with the concrete memo/survey. Motion passed with three yes (Peabody, Sharp and Neilson) and two no votes (Kaucher and Kling).
b. Esther Peabody moved and Bob Sharp seconded approval of the 5th draft of the Decorative Coating Memo/Survey as amended on 9/8/2010. Motion passed unanimously.
c. Bob Kaucher moved and Esther Peabody seconded approval of Dallas Foreman’s proposed dates for this years Election and "Meet the Candidates" session. Motion passed unanimously.
d. Bob Kaucher moved and Esther Peabody seconded approval of mailing the Notice of Election to all Villas owners by October 1, 2010. Motion passed unanimously.
e. Bob Kaucher moved and Gary Kling seconded approval of the expenditure of $8,544 to renew by September 14, 2010 the Villas Condominium insurance policy with State Farm. Motion passed unanimously.
9. CONFERENCE ITEMS:
a. Old Business: none
b. New Business: Bob Kaucher requested an explanation of item a. in the President’s report regarding action taken without a Board Meeting. Melanie explained that the Landscape Committee needed a $100 increase over the remaining portion of the landscape tree trimming budget. No Board meeting was scheduled, so as required by our Bylaws, a resolution was developed and distributed to all five Board Members seeking their written approval and requiring their signed copy be returned with their signature affixed. The resolution stated, "1. That the Landscape Committee of this Association shall be and is hereby authorized to contract with Landscapes R Us Company to trim trees and dispose of the trimmings per their proposal to the Chairperson of the above named committee in the Villas area for the sum of $800." The resolution was unanimously approved with signed copies filed with President Melanie Neilson.
10. QUESTIONS/COMMENTS FROM PROPERTY OWNERS:
11. ADJOURNMENT: Bob sharp moved and Gary Kling seconded to adjourn the meeting. Motion passed unanimously. The meeting adjourned at 2:10 P.M.
_____________________
Esther Peabody
Board Secretary
SaddleBrooke Villas Association, No. 20, Inc.
APPROVED BOARD MINUTES (edited 6/22/10)
JUNE 17, 2010
CALL TO ORDER: President Melanie Neilson called the meeting to order at 10:10 a.m. and established that a quorum was present.
BOARD MEMBERS PRESENT: Esther Peabody, Robert Kaucher, Melanie Neilson, and Gary Kling.
BOARD MEMBER ABSENT: Bob Sharp.
SEVEN (7) RESIDENTS IN ATTENDANCE: Liz and Dal Foreman, Ron Tuxbury, Doris Kling, Chris Costello, Marvin Wycoff. Recording Secretary Penny Rauzi called in
MINUTES: Gary Kling moved to approve the April 15, 2010 minutes. Robert Kaucher seconded the motion. Motion passed.
HOA # 1 BOARD LIASON: Jack Bowers was not present.
PRESIDENT’S REPORT: President Melanie Neilson’s report was e-mailed to Board Members asking that it be approved and mailed as an attachment with the survey regarding driveway coating. It contains the arguments against concrete coating and would be accompanied by a document written by Mike Hatmaker that contains the arguments in favor of concrete coating.
TREASURER’S REPORT: Mike Hatmaker’s e-mailed report shows the bank account balances as of May 31, 2010 were $ 140,830 and the operating fund balance was $137,968. We are under budget $15, 584 because many planned expense items have not yet occurred or been billed.
VICE PRESIDENT’S REPORT: No report.
COMMITTEE REPORTS:
a. Landscaping: Doris Kling sent her report to all members. It is attached and will become a permanent part of this record. Melanie also explained that in Doris’s absence some trees and plants weren’t getting water because the water had been turned off to fix a leak and then was not turned back on. The water is back on now and plants are coming back.
b. Maintenance: No report. Bob sharp will be sending his report later.
c. Termites/Pests: Liz Foreman sent a report to all. It is attached and will become a permanent part of this record.
d. Unit Representatives: Audrey Costello/Sylvia Wilson—this report was sent directly to owners.
e. Documents/Rules/ALC: No report.
f. Social: There was a Unit Happy Hour at the Club House last Wednesday. Eight residents attended. They will continue to have happy hour through the summer months. The next will be held the second Wednesday of July.
g. Neighborhood Watch: No report expected for the next two months.
ACTION ITEMS:
h. Bob Kaucher moved and Esther Peabody seconded approval of expenditure of not more than $3,500 ($450 per villa) to repair roofs on eight Monaco Villas. Motion passed unanimously.
i. Esther Peabody moved and Bob Kaucher seconded approval of expenditure of not more than $3,100 to paint Villas’ side of north and west perimeter walls. Motion passed unanimously.
j. Gary Kling moved and Bob Kaucher seconded approval of a ruling that after installation of the board approved replacement light fixtures on the front of each Villa, the fixture, bulb replacement and maintenance continues as in the past to be the responsibility of the Villa owners. Motion passed unanimously.
k. Esther Peabody moved and Bob Kaucher seconded approval of the format, content, distribution and tabulation process on the concrete coating survey to all Villa owners. Motion passed. Vote was 3 yes and 1 no with Gary Kling voting no.
l. Gary Kling moved and Bob Kaucher seconded approval of a $50 donation to Jim Cloer’s Naturalist Wildlife Foundation in appreciation of his assistance with rodent identification and trapping throughout the villas. Motions passed unanimously.
m. Bob Kaucher moved and Esther Peabody seconded approval of the creation by Gary Kling of a pros and cons document to be approved by the Board and attached to the concrete coating survey. Motion passed unanimously.
9. CONFERENCE ITEMS:
a. Old Business: Liz foreman reported that she will work with Dave and Sharon Mills to update the meeting schedule with the new meeting location in the Activities Center. She also suggested including the call-in numbers on all future agendas.
b. New Business: The Moores will be arriving June 25th.
10. QUESTIONS/COMMENTS FROM PROPERTY OWNERS:
Villa Owner Chris Costello, a licensed realtor commented that the villa real estate market is down 20 to 25% over the last few years. He said that improvements to villa property my improve its "sale-ability" but not its value in the current real estate market. He would like to distribute a survey to villa owners asking them about changing the ALCs. It is his view that many potential buyers purchase villas in SaddleBrooke II because they are allowed to make more individual changes there than our Villa regulations permit.
11. ADJOURNMENT: Bob Kaucher moved and Gary Kling seconded the motion to adjourn. The motion passed. The meeting adjourned at 11:35 A.M.
President Melanie Neilson stated that she hoped not to hold Board Work Sessions or Board Meetings for July and August.
_____________________
Penny Rauzi,
Recording Secretary
SaddleBrooke Villas Association, No. 20, Inc.
APPROVED BOARD MINUTES
APRIL 15, 2010
President Melanie Neilson called the meeting to order at 10:03 a.m. and established that a quorum was present.
Board members present: Esther Peabody, Robert Kaucher, Melanie Neilson. Thirteen (13) residents were in attendance.
Board members absent: Gary Kling and Bob Sharp.
Ten (10) residents in attendance: Kathy and Bob Fox, Liz and Dal Foreman, Pierre Fabinski, George Nersesian, Jack Neilson, Mike Hatmater and PennyRauzi.
MINUTES: Esther Peabody moved to approve the March 18, 2010 minutes. Robert Kaucher seconded the motion. Motion passed.
HOA # 1 BOARD LIASON Jack Bowers gave his update on HOA # 1 Board. He said that the decision to go forward with the golf course renovation project had been made at the March 30, 2010 meeting. Although acknowledging that some contentious issues had been difficult to resolve, the Board believed the decision is right for the community as a whole. It will support re-sale value of homes as well as address golf course basic needs including playability, pace of play and safety issues along # 3 fairway. He also reported that the Recreation and Safety Committees have been merged; the Tennis Association has a new charter. The Board has approved purchased and lease of new golf course equipment. Vice President Bob Delasky resigned. resigned. Discussion is underway about how to replace him. His term runs one and a half more years. At its next meeting the Board will finalize plans for the changes to the fitness center. The drawings are in, the money has been allocated in the capital improvement fund. Construction may start this year.
PRESIDENT’S REPORT: President Melanie presented her report. It is attached to and will be considered a permanent part of this record.
TREASURER’S REPORT: Mike Hatmaker reported the bank account balances as of March 31, 2010 were $ 149.399 and the operating fund balance was $145, 404. We are under budget $16,381 because many planned expense items have not yet occurred or been billed. The Arizona Corporate Commission report was filed. April 13. His report is attached and will become a permanent part of this record.
VICE PRESIDENT’S REPORT: No report.
COMMITTEE REPORTS:
a. Landscaping: Doris Kling sent her report to all members. It is attached and will become a permanent part of this record.
b. Maintenance: No report.
c. Termites/Pests: Liz Foreman sent a report to all. It is attached and will become a permanent part of this record.
d. Unit Representatives: Audrey Costello--No Report.
e. Documents/Rules/ALC: Doris Bickel. It was reported that there was walk around last month and no violations were found.
f. Social: Noreen and Pierre Fabinski. Many neighbors attended the baseball game and the social last month at the Gallery. On October 1 we can participate in the lottery to use the newly re-furbished. Activity Center for the Villa Potluck Dinner. Tentative dates are either March 19 or 26.
g. Neighborhood Watch: Helen Schetky. Report was emailed.
ACTION ITEMS:
Esther Peabody moved and Melanie Neilson seconded approval of replacement of current Villas carriage lights with new polished brass light fixtures with the same size and style of John Hanle’s at an approximate cost of $60 per light installed x 41 lights. John Hanle is to be reimbursed the average cost of the new lights being installed. Motion carried.
CONFERENCE ITEMS:
h. Old Business: Ron Tuxbury reported that coating on walks and driveways does not cause an increase in insurance rates. Insurance companies prefer coated surfaces as they provide better that traction. He also reported that there will be a roof inspection the week of April 23. It will cost $400 to inspect all the roofs.
i. New Business: There was no new business.
QUESTIONS/COMMENTS FROM PROPERTY OWNERS:
Concern was raised by several property owners about cars and trucks being parked on the street in front of residences. The board acknowledged that it can be a safety issue but at the same time allowance must be made for loading, unloading and service vehicles. If a vehicle remains parked on the street for an unreasonable period of time, villa owners can call the SaddleBrooke Patrol.
The Schetky’s were commended for doing an outstanding job with Neighborhood Watch for the villas.
ADJOURNMENT: Bob Kaucher moved to adjourn. The motion was seconded by Esther Peabody. The motion passed. The meeting adjourned at 11:17 A.M.
Penny Rauzi,
Recording Secretary
APPROVED BOARD MINUTES
MARCH 18, 2010
President Melanie Neilson called the meeting to order at 10:07 A.M. and established that a quorum was present. Board members present were, Esther Peabody, Gary Kling, Robert Kaucher, Bob Sharp and Melanie Neilson. Residents in attendance were Frank and Connie Witkowski, Doris Kling., Agnes Owen, Ed Sands, Mike Hatmaker, Doris Bickel, Dal & Liz Foreman, Ron Tuxbury, Pierre Fabinski, George Nersesian, Jack Neilson, Marvin Wycoff and Dennis Hill.
Bob Kaucher made the motion to approve the February minutes. Bob Sharp, seconded the motion. Motion passed.
Jack Bowers, HOA #1 Board liaison, gave his update on the HOA #1 Board. He assumed that we all knew that the SB 9 renovations were taking place. A very capable new Green’s Superintendent has been hired. The remodeling of the Activity Center is moving along well. The Board meets with the contractor weekly. Rotten boards were found in the east wall. He thinks that work will be completed by the lst week in April. New furniture has been purchased and a new sound system. The new colors for painting have become a controversy. Paint swatches can be found on the outside wall. Revised plans for the Fitness Center will soon be available and the decision to do this work will be decided in May. The year-end financials are finally in and there is 2.115 million in the Reserve Fund. There are only 2 key revenue sources, Golf and Food and Beverage. Golf is doing well. Unlimited players are 407 and 790 Privilege Card have been sold. On a sad note he reported that Dean Instead passed away. His good friends, Don and Gail Valentine will hold a celebration of his life Saturday, March 20th at their home at 37050 S. Ridgeview from 4:30 to 7:00 P.M.
The President had no report at this time. She just made an editorial comment to remind us that we are all volunteers on the Board and we work hard to meet the needs of everyone. Discussion is good. She asked that only one person speak at a time. She realizes many of the topics today may be quite controversial, but please realize we all have a right to our opinions.
Mike Hatmaker, treasurer, reported that we were 146 thousand dollars under budget this past year, however some of the budgeted items were not done. He said our taxes have been paid. There are no real issues.
Vice-:President Gary Kling remarked that a co-chairman was needed for Bob Sharp in maintenance as Bob is gone much of the time.
COMMITTEE REPORTS:
Landscaping: Doris Kling sent her report to all members. No questions asked.
Maintenance: Bob Sharp. Bob read the report he had sent out to the Board Members naming the items that were covered in Maintenance and categorized them in urgency as Critical, Safety, Preventative and Cosmetic. Each category had a project manager assigned who is responsible for defining the problem and solution and getting Board approval and funding and supervising and inspecting work on a daily basis. The major controversy occurred over the Drive/Sidewalk coating repair. Mr. Sharp felt that there might be some conflict of interest because two of the problems were with Board Members and the Board might be accused of favoritism. Bob Kaucher responded that he did not believe it was favoritism. Gary Kling gave a report on how these problems occurred and what had been done in the past to correct them. Melanie explained some of the facts presented. Esther said she was not sure the problem had been thoroughly investigated to find the correct solution. Bob Sharp said he was ready to vote on it. A few residents added their opinions.
Termites: Liz Foreman. Report was Emailed.
Unit Rep: Audrey Costello—no report
Documents/Rules/ALC: Doris Bickel.1 approval for eave spouts. Reprimanded people for doing things they know are wrong.
Social: Noreen and Pierre Fabinski. Report was Emailed
Neighborhood Watch: Helen Schetky: Report Emailed.
ACTION ITEMS: Bob Sharp asked for a Roll call vote.
A.Gary Kling made the motion to approve Ted’s Landscaping bid of $800.00 to remove three trees causing wall damage, seconded by Robert Kaucher. Vote was unanimous to approve.
Bob sharp made the motion to approve the revised Communications Resolution, seconded by Esther Peabody. passed unanimously.
Bob Kaucher made the motion to hire Leon to try and force protruding expansion joint material down and if it won’t remain down to then trim the material. Vote 4 yes. Bob Sharp voted no.
Bob Sharp made the motion to replace the current carriage lights with new ones. Gary seconded the motion. 3 no votes , 2 yes. Motion failed.
Motion to buy new mail boxes failed for lack of interest.
Bob Kaucher made the motion to approve the $5,900 annual renewal of Sentricon Termite Elimination System, Seconded by Bob Sharp. Motion passed unanimously.
Esther Peabody made the motion to table the motion to approve the replacement of concrete driveways of lots #12 and #33 and damaged sidewalk on lot 38 until more information on possible repair can be obtained. Gary Kling seconded the motion. 4 yes, 1 no. Motion passed. Bob Kaucher made a motion to take the motion off the table, Esther seconded it. 3 yes, 2 no. Bob Kaucher then made a motion that the Villas assume the cost of and the maintenance committee arrange the replacement of damaged or discolored sections of Neilson’s and Owen’s driveways and Kling’s sidewalk at a cost of not to exceed $4,500.00. Bob voted yes, Gary, no, Melanie abstained, Esther no, Bob Sharp, no. Motion failed.
Melanie then said that she wanted the Maintenance Committee to come back with a solution to the problem.
Gary made the motion this next motion be tabled until the language
can be clarified. Bob Kaucher seconded. Motion passed.
There was no Old Business.
Under New Business George Nersesian asked the Board Liaison about the removal of grass and dirt from the SB golf course would possibly cause an influx of termites. Liz said she had already checked with the Sentricon Company and they said if the canisters around the stem walls showed activity then they would do something.
Pierre said we should check the colors on the wall.
Gary made a motion to adjourn, seconded by Bob Kaucher.
APPROVED MINUTES
BOARD OF DIRECTORS MEETING
SaddleBrooke Villas Association, No. 20, Inc.
FEBRUARY 15, 2010
1.
President Melanie Neilson called the meeting to order at 10:45 a.m. immediately following the adjournment of the Villas Association Annual Meeting.Board Members present were Bob Kaucher, Gary Kling, Esther Peabody, Melanie Neilson and Bob Sharp.
Owners
present were Doris Bickel, Doris Kling, Jack Neilson, Mary Anne Butler, Ruby Okada, Frank Witkowski, Harumi Fitzgerald, Chris Costello, Pierre Fabinski, John Lydle, Ed Sand, Bob Fox, Dal Foreman, Mike Hatmaker.2.
Gary Kling moved to approve the minutes of the January 21, 2010 Board Meeting, seconded by Bob Sharp. Motion passed.All
2/15/2010 committee reports were distributed via e-mail prior to the meeting.3.
Action Items: a. Bob Sharp moved that the Board approve all Villas owners as Committee Chairs, Co-Chairs, committee members and volunteers for 2010. Seconded by Gary Kling. Motion passed. a. (i). Bob Kaucher moved to approve the new annual contract with Northwest Exterminating effective March 1, 2010. Seconded by Bob Sharp. Motion passed.b.
& c. Melanie Neilson distributed to Board members the proposed revisions to the Resolution concerning Board Communication that was tabled during the January 21, 2010 Board Meeting. Since the proposed revisions were not distributed to Board Members prior to the February 15 meeting she requested the resolution remain tabled until the March 18, 2010 meeting. Board Members expressed consensus and the Resolution remain tabled.4. Questions/Comments from Audience -- none
5.
Bob Sharp moved to adjourn, seconded by Gary Kling. Motion passed and meeting was adjourned at 11:30 a.m.Esther Peabody, Secretary
APPROVED MINUTES OF THE BOARD OF DIRECTORS MEETING
Tuesday January 21, 2010
10:00 A.M. HOA# 1 Board Room
Call to Order: The meeting was called to order at 10:00 a.m. by President Melanie Neilson. A quorum was established.
Board members present: Gary Kling, Esther Peabody, Melanie Neilson, Robert Kaucher
Board member calling in: Robert Sharp
Board member absent:
Property owners present: Noreen Fabinski, Pierre Fabinski, Doris Bickel, Penny Rauzi, Britt Northcutt, Mike Hatmaker, George Nersesian, Ron Tuxbury, Jack Neilson, Robert Fox
HOA # 1 Liaison: Jack Bowers introduced himself, described his background in business and community leadership and spoke about current events and planned improvements that the HOA # 1 Board has been addressing. Items he discussed included the search for a new Director of Operations, replacing the Greens Superintendent, and hiring Bernie Eaton as new Director of Golf as well as contracting with golf course architect Ken Cavanaugh and agronomist Chip Howard as consultants on the golf course improvement projects. He also described work in progress to rehab the Activity Center which will include removing the stage, upgrading the kitchen and bath rooms. He reported that there is $2 million in the reserve fund. Also in the planning stages are work patching and sealing SaddleBrooke Boulevard and expanding the Fitness Center. At the end of his prepared remarks, Mr. Bowers answered homeowners questions and reminded everyone that they are always welcome to attend the regular HOA #1 Board Meetings.
Minutes: Gary Kling moved that the minutes of the January 12, 2010 Special Board Meeting be approved. Robert Kaucher seconded. Motion carried unanimously.
President’s Report: President Melanie Neilson presented her report which is attached and shall become a part of these minutes.
Treasurer’s Report: Treasurer Mike Hatmaker presented his report which is attached and shall become a part of these minutes.
Committee Reports: Written reports were received from Doris Kling for the Landscape Committee, Robert Sharp for the Maintenance Committee, Liz Foreman for the termite Committee, Noreen Fabinski for the Social Committee, and Helen Schetky for the Neighborhood Watch Committee. These reports were distributed via e-mail to those Villa owners having e-mail addresses. Hard copies of these reports are attached to and filed with the official approved minutes of this Association.
Action Items:
·
2010 Long Range Financial Plan: Robert Kaucher moved and Esther Peabody seconded that the 2010 Long Range Financial Plan be approved. Motion carried unanimously.·
Emergency Resolution: Gary Kling moved and Robert Kaucher seconded a resolution to take George Nersesian off and to add Melanie Neilson to the list of board members authorized to sign check. Motion carried.·
2010 meeting Schedule: Esther Peabody moved and Gary Kling seconded a resolution to approve the 2010 Meeting scheduled as amended (changing Board Work session from February 10 to February 3). Motion carried.·
Committee Chair Appointments: Esther Peabody moved and Gary Kling seconded the approval of the Committee Chair appointments as amended by deleting the villa liaison assignment. Motion carried.·
Resolution of Recognition: Robert Sharp moved and Gary Kling seconded a resolution of recognition citing the Boards appreciation for the many volunteers who help keep the Villas Association running efficiently and effectively. Motion carried.·
Notice of Annual Meeting of Owners/Members: Robert Kaucher moved that the board approve the Notice of the Annual Meeting to be mailed via the U.S. Postal Service. Robert Sharp seconded. Motion carried.·
Reorganization of Association Responsibilities: Robert Sharp moved that the Board approve the proposed reorganization of Association responsibilities. Robert Kaucher seconded. The motion carried.·
Communication via Email Policies: After some discussion for clarification the resolution regarding Board communications (items g, h, and i on the agenda) was tabled until the next Board meeting.·
Bob Kaucher moved and Esther Peabody seconded the motion that the Recording Secretary immediately implement the intent of a portion of the tabled motion requesting that the Committee Reports be e-mailed to all Villas owners. The motion carried.
.
Adjournment: Gary Kling moved and Robert Kaucher seconded that the meeting be adjourned. Motion carried.
Penny Rauzi
Recording Secretary
SaddleBrooke Villas Association, No. 20, Inc.
BOARD OF DIRECTORS MEETING
Tuesday January 12, 2010
2:00 p.m. HOA# 1 Board Room
MINUTES
Call to Order:
The meeting was called to order at 2:00 p.m. by Vice-chair Gary Kling. A quorum was established.
Board members present:
Gary Kling, Esther Peabody, Robert Kaucher, Melanie Neilson
Board member calling in:
Robert Sharp
Board member absent: George Nersessian
Minutes: Melanie Neilson moved that the minutes of the December 17, 2010 meeting be approved as submitted. Esther Peabody seconded. Motion carried unanimously.
Oath of Office: The oath of office was administered to new board members Melanie Neilson and Robert Kaucher.
Adjournment: The Board adjourned into executive session.
Reconvene: The board reconvened.
Election of Officers: Robert Kaucher nominated Melanie Neilson for President, Gary Kling as vice-chair, Esther Peabody as corporate secretary and Mike Hatmaker as corporate treasurer. Esther Peabody seconded. Motion carried unanimously.
New President Melanie Neilson chaired the rest of the meeting.
Appointment of recording secretary: Robert Kaucher moved and Esther Peabody seconded the appointment of Penny Rauzi as recording secretary. Motion carried unanimously.
Adjournment: Gary Kling moved and Esther Peabody seconded that he meeting be adjourned. Motion carried.
Penny Rauzi
Recording Secretary
APPROVED MINUTES VILLA’S
BOARD OF DIRECTORS’S MEETING
December 17, 2009
President George Nersesian called the meeting to order at 10:02 A.M. Board Members present were George Nersesian, Gary Kling, Melanie Neilson and Esther Peabody. Bob Sharp called in by phone. There was a quorum present. Owners attending the meeting were: Ron Tuxbury, Britt Northcutt, Paul Butler, Doris Kling, Doris Bickel, Dal and Liz Foreman, Jack Neilson and Marv Wycoff. Melanie Neilson made a motion to accept the minutes of the November Board meeting, seconded by Gary Kling. Motion passed.
Jim Daley, HOA #1 Board liaison stated that this would be his last meeting with us as liaison as his term on the HOA #1 Board ends on December 31. He suggested that the new Villa Board President contact the new HOA#1 Board President and request who we would like as the liaison. Jim stated that the HOA #1 Board voted to approve the 2010 Budget. He said they finished the year in great shape financially with over 2 million in reserves. They hope to leave at least 1.5 million in 2010 even after completing all the improvements planned. The Fitness Center is to cost $375,000 and the Activity Center $270,000. He said that there was only $10,000 in insurance on the Center and the Sewer company is only responsible until the lines meet the property line. Work on the Activity Center should start in January. The "hang-up" right now is on Insurance. The work should be done in March. No activities are scheduled there until April. The Board is in the process of hiring a new Golf Course Superintendent and a new Operational Manager. When asked about the Golf Courses he said that only the SaddleBrooke Course has been approved to be " re-done." Work there will start the first week in May and run through November 1st. He stated that the new Privilege cards are going well. He also praised our new Golf Pro for doing a good job.
President Nersesian thanked Jim for all the good reporting he has done for the Villas and said we all will miss him at our meetings. George also reported on the meeting the Villa's Board had with Marco Rubio and the owner of Landscapes R Us. He said that a letter of commendation of Marco Rubio had been sent to Scott Devereaux..
Treasurer: In absence of Mike Hatmaker, Ron Tuxbury gave the report. He said the Villas had done very well the past year. Some of this was due to the fact we deferred the purchase of the Carriage Lights and the roof contract giving us a $5,000 surplus. Budget for 2010 will be an increase over 2009. This will be due to the fact the Carriage Lights are back in the budget and we will be painting the wall on the golf course side. Everything is getting older so that means more maintenance. He said we have $135,000 plus in the bank. Melanie asked about the sidewalk and driveway expansion joints and Ron said that there was money in the budget for this. Melanie also asked Bob as Chair of the Maintenance Committee, to come up with some recommendations for doing this work. Bob suggested that he contact HOA#1 to see if they do this type of work and if so, what they use.
George suggested that we go over the Long Range plan in January when Mike is here.
COMMITTEE REPORTS:
Landscape: Doris Kling reported that the landscapers had been devoting most of their time to general cleanup and trimming due to the severe storm we had. Because of the cold weather the irrigation system has been set back to 15 minutes every other day. Landscapes R Us will deliver and install 10 tons of aggregate rock on December 28. Most will be distributed in the back yards. The cost of which will be $1,000. No new plants will be put in until the weather warms up. Marco Rubio and his crew removed the Palo Verde tree that blew down on a car in the Villas Sun Ridge parking lot and cleaned up and removed the debris. Doris also gave Marco a copy of the commendation letter that was sent Scott Devereaux. Christmas gifts from the Villas are to be given Jeremy and Ray, the Landscapes R Us regular workers and Marco Rubio. Paul Butler asked that a written report of the condition of the Irrigation system be submitted showing quadrant location, valve and timer locations and piping conditions, etc. This is a must for future maintenance and budget projection.
Termites: Liz reported that Lots, 9, 10,17.27 and 35 were sprayed inside for ants. A species of small cockroach was discovered at 2 units and they were sprayed. The AG station in the floor tile grout on Lot 2 was removed. Lot 5 discovered a termite tunnel hanging from their kitchen ceiling. Termites were found coming up the water pipe for the icemaker. Injection treatment was done in the wall and around the pipe. Doris Bickel said there was digging around some of the bushes. Liz will check on it.
Maintenance: None
Documents: None
Social: Melanie said that Happy Hour had to be postponed for December because no space was available at the Club House due to Christmas events. The plan is for Happy Hours to resume on January 13. Noreen Fabinski is chair of the Welcome Back Dinner Party scheduled in the Road Runner Grill on Saturday, January 30. Connie Witowski is chairperson for the Villas Pizza Party in February. Ruby Okada will host canasta at her home on January 14 at 12:15 P.M. Marvin Wycoff announced the Villas will see the last baseball game in Tucson in March.
Neighborhood Watch: Gila Woodpeckers have been seen trying to peck through the breather hole screens under the roof overhang. These screens are owner responsibility. If you need a handy-man for repairs contact Phil & Helen Schetky at 818-1044. Trico electric has told us that we have 3 types of electrical meters on our street. Old Fashioned—individually read, Newer, read from street, New digital which automatically send the reading. These show the number and then go to 88888. Trico will be changing all to digital at no charge to the owners.
ACTION ITEMS
Melanie Neilson made a motion to approve the 2010 Villa Budget. Gary seconded it. Motion passed.
CONFERENCE ITEMS: NONE
QUESTIONS/COMMENTS Ron told that people were parking on Howland’s Highway and it was dangerous. Marcos figured out how to create parking spaces and placed bench seating for viewing and did so for only $600. Liz reported that Jo Morabe has moved to an Assisted Living Home. The new owners will be moving in soon. They are Snowbirds. Doris commended Liz for all the work she has done for the Villas and thanked her on behalf of all the residents.
Melanie made a motion to adjourn. Gary Seconded. Meeting adjourned at 11:20 A.M.
Esther Peabody, Secretary
APPROVED MINUTES OF VILLA BOARD MEETING
NOVEMBER 19, 2009
After a "Meet the Candidates" session, President George Nersesian called the Board Meeting to order at 9:22 A.M. He established that we had a quorum. Board Members attending were Gary Kling, Melanie Neilson, George Nersesian and Esther Peabody. Owners attending were Doris Kling, Bob Kaucher, Bob Fox, Jack Neilson, Liz and Dal Foreman, John Lytle, Marvin Wycoff, Ron Tuxbury and Paul Butler. Gary Kling made a motion to approve the minutes of the last Board Meeting, Melanie Neilson seconded the motion. Motion Passed.
Since Jim Daily was not in attendance President Nersesian reported that HOA #1 Board election would be on November 24. He stated that bids would soon be received for re-habbing the Activity Center. Discussion of the enlarging of the Fitness Center followed. It was established that there was liability if someone was not supervising the Center and that the Safety Committee of HOA#1 was looking into this problem.
Treasurers Report: Ron Tuxbury reported that HOA #1 is now caught up with our financials. He reported that The Villas are still operating under budget. A more complete report will be made next month when Mike Hatmaker is here.
COMMITTEE REPORTS:
Landscaping: Doris Kling reported that Paul Butler met with the committee and discussed his concerns with the irrigation problems that had occurred. It was explained to him the cause and solutions of these problems. Although the Villas' Board had requested a meeting with Marco Rubio and Bill McPheron a date had not yet been established. Discussion of this produced a tentative date of Dec. 7th at 3:00 P.M. Doris asked the Board to vote to accept the Maintenance Contract with Landscapes R Us and also approve the purchase, delivery and placement of 10 tons of Rock for $1,000. She also presented the budget of the Landscape Committee for next year.
Maintenance: Ron Tuxbury reported that nothing much happened the past month. Budget for next year will include the painting of the north wall as HOA#1 will be painting their side at this time. It is hoped we can use the same painter and that both sides of the north wall that are sprayed by the golf course sprinklers will be seal coated. Since HOA#1 does not seal coat its side of the wall, the Villas will be responsible for paying for the seal coating on both sides of the wall . Seal coating will be applied to only the sections that receive water damage from golf course sprinklers. HOA#1 will repair the S. wall that was damaged. Melanie asked about replacing the spacers in the sidewalks and driveways that are a trip hazard. As Maintenance Committee Chair, Bob Sharp will be asked to investigate this problem while he is residence this winter.
Termites: Liz Foreman reported that we are still monitoring 14 Units for ants but that they are less active as the weather cools. George Nersesian had asked her to contact Jim Cloer about the holes some animals are making. He suggested that we fill the holes and monitor them daily for activity. Bob Gilmour, Jack Neilson, Ken Vaughn and Frank Witkowski have been doing this job. If we continue to have some activity Jim and his volunteers will try to trap and relocate our "diggers". There has been no Termite activity this month.
Unit Rep: None
Doc/Rules: Dal reported Bob Kaucher is doing some research on some of the Rules
Social: Melanie reported that a Pizza Party is being planned by Connie for February 17. If we can get at least 7 people to sign up for a Defibrillator Class Melanie will arrange a class session just for Villa Residents during the day time. Noreen is planning a Welcome Back Party for January 30. Wednesday Happy Hours will begin at 4:30 P.M. on Wednesday, December 9 in the Agave Lounge.
Neighborhood Watch: A reminder to Owners to consider having their Heating and A/C units, washing machine and toilet hoses, and water heaters checked annually for leaks. As mentioned in previous minutes several Villa owners have had to replace their water heaters due to hot steaming water coming out of the overflow pipes, replace leaking washing machine hoses/faucets and toilet hoses, and two have replaced Heating/AC units.
ACTION ITEMS
Melanie made a motion to approve the 2010 twelve month landscape contract for $1733 monthly ($21,000 annual). Gary seconded. Motion passed.
Melanie made a motion to approve the purchase, delivery and placement of10 tons of aggregate landscape rocks for $1,000. Gary seconded. Motion passed.
Gary made a motion to approve the 2 Board Candidates to fill the 2 vacancies. Esther seconded. Motion passed.
Melanie made a motion to approve the January 12 Special Board Meeting and agenda, Gary seconded. Motion passed.
Melanie made a motion to approve the 201l Villas' monthly fee of $145.. Gary seconded. Motion passed. The approval of the budget was deferred until the December 2009 meeting.
Melanie made a motion to approve the Christmas gratuities of $150 for three landscapers., $150 for HOA#1 annual employee party and $75.00 for Vista Dining Room gift certificate for Ron Talbot, Villa Web Site advisor.
Table the proposed change until new Board is sworn in regarding future distribution of Villas' meeting agendas and minutes.
Conference Items: None
Comments: Liz proposed to change Work Session of Board to Wednesday at 10:00 A.M.
George reminded everyone to stay involved with what is going on in HOA #1.
The Villas' web site has been update. Address of Web Site: http:wbhsi.net/~villas 20/Index.htm.
Secretary: Esther E. Peabody
APPROVED MINUTES OF VILLAS BOARD OF DIRECTORS
OCTOBER 15, 2009
President George Nersesian called the meeting to order at l0:06 A.M. A quorem was established with George Nersesian, Gary Kling, Esther Peabody and Bob Sharp who attended by telephone. Residents attending were Liz and Dal Foreman, Paul Butler and Doris Kling. Also attending briefly were Jim Daily, Board liaison, Jim Brett, HOA@1 Board member and Scott Devereau, HOA #1 Manager. Gary Kling made a motion to accept the minutes of the last meeting, seconded by Esther Peabody. Motion passed. Since our Board guests had to attend another meeting Jim Daily gave his report. He said the main topic of the Board was the upcoming budget. One of the main budget items was the $575 thousand dollar estimate for the enlargement of the Fitness Center. The other main topic is the election of 3 new Board Members. There are 5 candidates for the three vacancies. Daily said that Candidates night would be on October 19th at 7:00 P.M. at Desert View Theater. The other main action of the Board was the purchase of a new truck for patrol for $26.000. Scott Devereau said that the Budget will be approved at the November meeting. Also golf fees will also be approved in November. There will be an 8 % increase in Service fees. Scott also stated there will be a re-organization of the fiscal staff. Home Sales have been less than budget and interest income has been zilch. George asked Scott when can we expect to receive the Financial Reports and Scott said that he hoped to have them by the end of this month.
Presidents Report: None
Treasurers Report: Mike Hatmaker sent a statement of revenue and expenses that was handed out to Board Members. Since Ron was not in attendance there was no additional report.
Committee Reports:
Landscaping: Doris Kling, chairman, reported some pyrocantha and juniper bushes have been removed and replaced by boulders and lantana plants. Other plants have been planted to replace those that have died. Weed killer was applied to the western section. The contract with Landscapes R Us has been raised to $1,773 per month for the coming year, which is less than originally stated by Josh. The Landscape committee will meet October 16th to discuss the budget for the coming year. There was a group of un-leashed dogs at the east end of the Villas on Wednesday night chasing ground squirrels and pack rats. The bushes need to be raised off the ground to deter the squirrels and pack rats. Paul Butler, resident proposed a plan to have the irrigation system inspected by Mario Rubio and have him write the specifications we require to maintain our system. Paul consented to attend the Landscape Committee meeting and present his plan to them.
Maintenance: None
Termites: Liz Foreman, chairman reported the infest of pack rats and ground squirrels. Poison has been put into traps but this needs to be checked weekly. She said we are controlling the ants. Traps have been placed in several of the Villas and 12 Villas are on watch for ants. If they are here on a regular day they will spray your place for free. If you call them specially it will cost you $40.00. The Rauzi termite problem has been taken care of.
Unit Rep::No
Documents: NO
Social: No
Neighborhood Watch: Just to report anything strange to 911 first, then call Security.
Election: Dal Foreman, chairman reported that the committee has been diligently trying to get residents to run for the Board. As yet they have no commitment from anyone. George and Melanie’s terms expire. October 20 is the deadline. The notice of election has been sent out to all residents.
No Action Items:
Conference Items:
Old Business: All Committee Heads are alerted that the Budget has to be done in November. Gary questioned John Lytle’s roof problem. It was said the other Monaco that had this problem had to have it repaired and pay for the work herself.
New Business: Liz reported that if you rent or have someone occupying your unit Villa forms must be filled out along with HOA@1 rental forms. Liz has sent these form to several of the rental agents. The proposal of a stop sign on the entrance to the Villas was discussed. It is unlikely that HOA #1 would allow another stop sign so close the one that is already there. Liz also brought up the fact we need more people to take on responsibility of running the Villas. Some of the changes we may have to make will be discussed at the work session on Nov. 10. Gary asked about the choosing of the colors to pain the villas. George said he was more concerned on getting the fee established. The maintenance committee needs to look at this situation.
Gary Kling made the motion to adjourn, seconded by Esther Peabody.
APPROVED MINUTES OF VILLAS BOARD MEETING
SEPTEMBER 17, 2009
President George Nersesian called the meeting to order at 9:59 and stated that there was a quorum. Those members present were George Nersesian, Gary Kling, Melanie Neilson and Esther Peabody. Residents present were Doris Bickel, Bob Kaucher, Chris Costello, Jack Neilson and Doris Kling and Ron Tuxbury.
Jim Daily, Board Liaison delivered his remarks, as he had to leave early. He said that the SaddleBrooke golf course would be closed starting May 17th and would not re-open until October. He also said that there were 5 candidates for the HOA #1 Board of Directors and that the "meet the candidates night would be on October 19th. He said that the HOA #1 Board had approved to upgrade and expand the fire and security system all areas except the Activity Center and Fitness Center. These will be done when they are remodeled. Other HOA #1 actions included: hiring consultants to analyze the golf courses irrigations systems, hire an architect to design plans regarding the possible Fitness Center Expansion; approved purchase of a fertilizer mixing tank for the golf courses. He said that the Board had hired a new comptroller by the name of Linda McCallister and had also hired a communications coordinator.
Gary Kling made a motion to approve the Minutes of the May Board Meeting, seconded by Melanie Neilson. Motion passesd
President Nersesian reported that a petition to renew the insurance for the Villas was passed without meeting as it was due before the meeting took place. He also reported that Jess McCabe passed away during the summer. So far her unit is not for sale.
Ron Tuxbury gave the Treasurer’s Report. Mike Hatmaker had sent reports to be given to the directors. The Insurance last year was $9,700. He had received a lesser bid from another company so he went to the current company and told them this and they lowered their bid to $8,544. Since this was close to what the other low bid was he accepted it as we have been very satisfied with their performance. There was much discussion over Mike’s current report. We are $4,325 under budget at the present time.
Committee Reports:
Landscaping: Doris Kling said that the months of May, June and July were mostly clean-up. There were two major water leaks. Marv Wycoff has volunteered to take over the water control job. We now have a new supervisor for our landscaping crew. We had to pay $260 extra to have debris removed. Some new plants have been planted on our properties. A few plants put in last spring didn’t survive and have been replaced. Some more medium sized rocks will be added when they become available.
Maintenance: Ron Tuxbury reported that stem wall cracks and golf ball dings had been taken care of. John Lydll has a roof problem with water flooding the entrance when it rains. It seems to be a construction flaw. Some discussion concerning the $15.00 painting fee from HOA #1 was pondered. President Nersesian said that he would discuss this with the HOA #1 Board.
Termites: Dal Foreman gave Liz’s report. 10 units have been treated for pests. Villas 9, 10, 14 19 were treated inside for ants and are continued to be monitored as is lot 29. Termite activity was found on lots 5, 6 and 9.
Unit Rep: None
Doc and Rules: None
Social: Nothing now. Will have welcome back after the 1st of the year.
Neighborhood Watch: Email has gone out to owners to refrain from leaving keys and garage openers in their cars and golf carts when they are not locked in garages.
Action Items: A motion by Melanie Neilson to move the 2009 date for counting the ballots to Monday, December 28th. Seconded by Gary Kling. Motion passed.
A motion for have Unit 20 "meet the candidates" at 9:00 November 19th, before the regular meeting of the Board was made by Esther Peabody, Seconded by Gary Kling. Motion passed.
Old Business: None
New Business: Ron Tuxbury said that all Committee Chairmen should get their Budget material in to him by the end of October.
Comments from Audience: Gary Kling remarked that the Owens driveway that had been repaired was in bad condition.
President Nersesian said that the next Board Work Session would be October 6 and the next Board Meeting on October 15.
Melanie Neilson made a motion to adjourn, seconded by Gary Kling. Passed
Minutes of Board Meeting May 21, 2009
President George Nersesian stated there was a quorum with three Board Members present and one on the phone. Those in attendance were George Nersesian, Esther Peabody, Melanie Neilson and Bob Sharp on the phone. Owners were Jack Neilson, Bob Kaucher, Doris Bickel, Liz and Dal Foreman and Ron Tuxbury on the phone. The meeting was called to order at 10: 03. Melanie Neilson made a motion to approve the minutes of the April meeting, seconded by Esther Peabody. Motion passed.
Report from HOA #1 Board Liaison, Jim Dailey. Jim reported the damage done to the Activity Center due to a sewer back up. There was a plug in the system. There was considerable damage done to tile in the rest rooms and carpet and other floors. They have a $10,000 deductible insurance policy on the building. No decision has been made as to what to do with the building at the present time. It will be closed for at least a month. The Fitness Center is again for remodeling. If anything is done then the Center will be closed for nine months. The third item he discussed were the Greens of the golf couses. He stated that the grass is at least 20 years old. All three 9’s need to be done. To do the greens and fairways it will cost $300,000 for each nine. If they re-do the bunkers etc. it will be $600,00 per nine. If they decide to do this SaddleBrooke will be first and would be closed from May to November. After discussion of the pros and cons of doing this Jim stated that we should all become involved and attend Board Meetings and make our complaints known there.
President’s Report: George reported that after the last Board Meeting there was Action Without A Meeting where all Board Members signed a paper for the repair of the two roofs that were damaged. He also suggested that we attend the coffee with Scott Devereaux on Friday morning at 10:00 A.M. and give him our input on these issues. George also reported that Frank Taylor, a former Villa resident, had passed away. He also stated that he was disappointed at the lack of response in answering the questionnaire that was sent to Villa residents. There was less than a 25% response.
Treasurer’s Report: George read the report from Ron Tuxbury. The Operating Fund balance as of April 30, 2009 was $127,681. The only expense activity that was significantly over budget was a $1,600. for roof repairs mot the Morris and Hatmaker Villas. No problems with Owner fee collections. We made our semi-annual Insurance in April for $3,993. We renewed a CD for $20,503.27 on May 4th for 13 months at an interest rate of 2.23%.
Committee Reports:
George skipped to the Action item concerning the roof contract which was the main reason for this meeting. Jim Dailey reported that Jeff does good work. He believed we should take our time on signing a major contract. We should get at least 3 bids, we could get someone else to do the inspections. He said that he wouldn’t sign an open contract with anyone. That we should take Ron’s specs and get a proposal. It was pointed out that we were unable to get anyone to do the work before. We are all grateful for Ron’s effort that he put into this project.
Bob Sharp said that he agreed with Jim. He doesn’t agree with Jim’s contract. He believes that we should write the contract, not the contractor.
Melanie said that no one can guarantee an inspection. Ron stated that Jeff, even thought he doesn’t live here that most of his work is here and that he would be in the area 4 to 5 days a week. Ron said that this would be fine if it were January, but that we will be in Monsoon season before the work can be done if we procrastinate. He feels that this is a good price. He said that Jeff is ready to go as soon as the contract is approved. It was not on the budget because we were not aware of the problem.
Esther made a motion to accept the contract with Jeff Braasch for $4,400.00,q` seconded by Melanie.
George questioned it not being in the budget and Ron said that we can defer the Carriage Lights and use that money for this and that there was also some excess in the Maintenance budget. That we do have the funds available.
A vote was taken to accept the contract and passed three to one. Bob voting no.
George again thanked Ron for all the work he had done.
Landscape: no report
Maintenance: nothing further
Termites. Liz has spent considerable time working with the Morris’s and the exterminating company and contractors concerning the Bee situation at the Morris Villa. She has told the Morris that the removal of the hives is the responsibility of the owner. Liz read a letter that she proposed to send to the Morris’s tomorrow. The Board granted her to send the letter.
Unit Representative: A E-mail was sent to all.
Documents/Rules: None
Social: Esther reported that she had inquired about another Pizza party and was told that we need at least 25 people . We only have around 12 people here in the summer. The group decided to have Happy Hour at the Agave Lounge on the 1st and 3rd Wednesdays. Pizza is available then for those who wish it.
Neighborhood Watch: none
Conference Items:
Old business: none
New business: non
Melanie Neilson made a motion to adjourn at 11:35. Motion passed.
Esther Peabody, Secretary
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